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Gmail Personal vs. Business Edition: Which is better for your business?

Updated: Sep 21, 2023

As a business owner, it is important to have a separate communication channel for personal and business use because this is one of the major factors that positions your business as professional.

To help you make an informed decision about Google Workspace, we have compiled the features and benefits of Gmail and Google Workspace to aid your understanding and help you select the most suitable for your business.

Gmail is a free email hosting service for personal use created by Google. It consists of 15GB of free cloud storage which is shared across Google products such as Google Drive, Gmail, etc.

Google Workspace on the other hand is a paid suite of cloud-based tools designed to ensure unified productivity and collaboration for businesses and organizations of all sizes.

What are the key differences between Gmail (personal) and Google Workspace(business)?

Gmail (Personal)

Google Workspace (Business)

  1. Basic features: Gmail account offers a limited set of features such as: sending and receiving emails, spam filtering, etc.

  2. Although this domain is widely recognized and used by millions of people all over the world, it is unprofessional in the business environment, and does not convey the right image of your brand.

  3. Limited storage: Gmail has a small amount of storage which is only 15GB. This is quite sufficient for an individual, but a business or organization would require more in order to retain their robust email data.

  4. Zero admin control: Gmail is a free Google account that does not require admin controls.

  1. Advanced features: Google Workspace offers an array of productivity tools, advanced security features, video conferencing, etc.

  2. Custom domain: As a business or organization, Google Workspace allows you to use your own domain to create your email address. E.g. “”.

  3. Ample storage: With Google Workspace you can store large amounts of email data and attachments as you have access to up to 5TB of storage, depending on your package.

  4. Admin controls: Google Workspace offers administrative controls and management tools, allowing businesses to manage user accounts, devices, and secure data.

Can I use my personal Gmail account for business?

If you are a business owner, it is highly recommended that you consider using a business email and not your personal Gmail account. Here’s why:

  • It gives your business a more professional look and feel.

  • It helps you to build trust with your customers and partners.

  • It helps reinforce your brand image with every mail you send.

  • You have access to advanced features to organize and manage mails better.

  • It makes it easier for people to look up your website.

I run my business with my Gmail account, can I switch to a business email instead?

Yes, you can. You have the option of moving your existing email data to Google Workspace. This can be done manually, or with the Google Workspace migration tool.

FOUND is here to make your Google Workspace onboarding seamless and easier. Just book an appointment with our team of technical officers here.

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